Meeting Minutes

January 13th 2007

Compiled by Stuart

• Action Items
  • INREACH COMMITTEE will meet
  • SHAUN will send an email announcing committee checkins at next general meeting
  • SHOP COMMITTEE Will establish a training and certification system for expensive and delicate tools
  • JAMIE and DIANE will do a tire run
  • STUART will draft a letter by Wednesday, reviews by Friday
  • JAKE will nag about open shop
  • JOHNNY will send JAKE contact info for open shop staffers

• Retreat Dates
  • February 1st and 2nd are the current frontrunners.
  • Does it make sense to have a more informal day of chats
  • Inreach committee will schedule a meeting to discuss and plan

• Next meeting
  • Sunday February 1th, 1pm
  • Committee reportbacks will happen with checking and future goals to be discussed.
  • Shaun will email announcing this

• Reportbacks
  • Tools
    • Approved requests for BB tap+facer, HT reamer and facer (1" and 1 1/8")
    • Shop committee will establish a training and certification system for expensive and delicate tools.
  • Fire safety
    • Will built a wall around the heater, unblocked emergency exit, and bought fire extinguishers (2x10lb refillable)
    • The new extinguishers need yearly recertification
    • This was catalyzed by Brian coming by to discuss a fire elsewhere in the warehouse.
    • Discussed how decision to spend money on fire safety was made. This affirms the need to set budget and guidelines for committee autonomy.

• Bike Racks
  • $450 per rack, $180 encroachment fee to make it legal to install on public property
  • A possible new ordinance could remove this fee

• CJ
  • Jake will meet with Deb in person on January 15th

• Tire recycling
  • Time for a tire run
  • Jamie and Diane will do this

• Programs
  • Housing authority wants to train kids through F.R.
    • A proposal may be made at a future meeting
  • Working on getting an accounting system for classes
  • A letter from Youthworks was sent last August but only found last week that said they would not pay last half of our grant because of lapsed communication.

• Wildcats
  • Data entry party on Thursday the 24th @ BP office at 4pm
  • Will bring financial reports to next meeting
  • Discussion of sending a letter/card to Kitty

• Sexual harassment policy
  • Communication workshop happened last Sunday
  • Additional followup workshops planned
  • Noah Lewis is starting a trans discussion group - email Diane for details

• Zimbabwe
  • Pastor doesn't know whether kids bikes are wanted kids bikes
  • They will pick up after the 20th, or if not, will let us know at least 2 weeks in advance if we need to transport the bikes
  • Two build-a-thons are upcoming (on calendar)
  • PORC may send members to help
  • To singlespeed or not to singlespeed
    • May need to email other programs doing bikes to Africa work to find out what's wanted.

• BP Liaison
  • Jessica was not re-elected to the board
  • We have not representation on BP's board
  • Want a voting member on the board
  • Stuart will draft a letter by Wednesday, reviews by Friday

• Open Shop
  • Not enough staffers
  • Will doesn't want to nag anymore
  • Need a new system for getting shifts staffed
  • Pay people, drop a day, need to reconsider the long-term viability of open shop
  • Discuss further at the retreat
  • Jake will nag for now
    • Johnny must get info to Jake
  • Jess will draft ideas about openshop based on Philadelphia model and create a wiki page