OK, so i went and took the Coordinator positions and tasks from the working words document and populated this. This is the loose structure of how we currently function, so i wanted to get this list together as a starting point.
Any additions to this list, i'd appreciate it if you italicized it to make my job a bit easier in the future.
Also, this isn't the "set in stone" position distribution, just a general way to organize thoughts at this point.
- Please don't change any of the categories at this point.
Shop Coordinator**
*Organize and maintain bike repair station and toolboxes.
*Keep track and inventory of tools and supplies
*Order parts, tools, and necessary supplies and maintain communication with Treasurer
*Maintain a “special order” system
Program Coordinator
*Organize the programs of Free Ride
*Make sure all necessary copies and forms are made and accessible
*Maintain records of programs, recycled bikes, volunteers, and volunteer hours
*Obtain necessary volunteers to aid in the projects.
Inreach Coordinator-this is being brainstormed
*Making sure that meetings are emailed a week in advance and they have a time and a place.
*Finding resolution to things ex. This meeting wasn’t explicitly decided
*Between meeting logistical decision
*Coordinating meetings and work days
*Nag
*Making an agenda for meetings
*Volunteer concept development
*Coordinators keeping track of hours/ volunteer binders
*Interpersonal mediation
*Follow up on things we say we’re going to do.
*Reminder of policy change
Email, Phone, and Media Coordinator
*Record and deliver messages to Coordinators
*Update voicemail message according to current activities
*Maintain and answer email to the Free Ride general info address
*Compose and disseminate media releases.
*Maintain necessary contacts with media outlets.
*Work in concert with the Outreach/Inreach Coordinator to ensure accuracy of outgoing information, i.e. review press releases, flyers, pamphlets, etc.
Scribe
*Maintain and disseminate a historical record of meetings, etc.
*Organize meeting time, location, and agenda
*Take minutes (or delegate responsibility for such) at each meeting.
*Post minutes monthly.
*Organize a file containing old minutes, election results Words amendments etc. for easy access to volunteers.
Finance/Treasurer
*Maintain a system of recording Free Ride funds.
*Disburse funds judicially.
*Report monthly on expenditures and income.
*Maintain files which are available to the community.
*Take care of monthly or yearly bills, forms, and rent
*Stay in communication with the accountant
Volunteer Coordinator
*Maintain a system of keeping track of bikes and bicycle inventory
*Keep bikes in shop organized and neat in a way that all users can understand.
*Keep track of project and Earn-a-Bikes and call people when they have not returned for two weeks.
*Maintain the staffing calendar, both online and in the shop, making sure that all shifts are sufficiently covered
*Take responsibility for organizing “Special Work Days and/or Projects”
*Maintain communication and understanding of organizational techniques with other Coordinators
General Coordinator
*Open and close workshops.
*Turn on and off the lights and air compressor.
*Maintain orderly workshops, keep workbenches and tables clear of debris, sweep floor, and encourage volunteers to clean up.
*Put out trash.
*Keep lists of items in short supply for Repair Coordinator.
*Attend Coordinators meetings/workshops.
*Sort recent donations.
*Know and be able to run the shop and answer customer questions.
*Sell bikes
Other Tasks that don't fit in neatly
*CJ Liaisonry
*Copy forms
Things that aren't getting done, but should
*Diagnose and label incoming repairs for the ease of Workshop Coordinators.
General Suggestions on the creation of this list
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