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coordinator roles

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Saved by PBworks
on April 22, 2007 at 6:47:15 pm
 

OK, so i went and took the Coordinator positions and tasks from the working words document and populated this. This is the loose structure of how we currently function, so i wanted to get this list together as a starting point.

Any additions to this list, i'd appreciate it if you italicized it to make my job a bit easier in the future.

Also, this isn't the "set in stone" position distribution, just a general way to organize thoughts at this point.

    • Please don't change any of the categories at this point.

 

Shop Coordinator**

*Organize and maintain bike repair station and toolboxes.

*Keep track and inventory of tools and supplies

*Order parts, tools, and necessary supplies and maintain communication with Treasurer

*Maintain a “special order” system

 

 

Program Coordinator

*Organize the programs of Free Ride

*Make sure all necessary copies and forms are made and accessible

*Maintain records of programs, recycled bikes, volunteers, and volunteer hours

*Obtain necessary volunteers to aid in the projects.

 

 

Inreach Coordinator-this is being brainstormed

 

*Making sure that meetings are emailed a week in advance and they have a time and a place.

*Finding resolution to things ex. This meeting wasn’t explicitly decided

*Between meeting logistical decision

*Coordinating meetings and work days

*Nag

*Making an agenda for meetings

*Volunteer concept development

*Coordinators keeping track of hours/ volunteer binders

*Interpersonal mediation

*Follow up on things we say we’re going to do.

*Reminder of policy change

 

 

Email, Phone, and Media Coordinator

*Record and deliver messages to Coordinators

*Update voicemail message according to current activities

*Maintain and answer email to the Free Ride general info address

*Compose and disseminate media releases.

*Maintain necessary contacts with media outlets.

*Work in concert with the Outreach/Inreach Coordinator to ensure accuracy of outgoing information, i.e. review press releases, flyers, pamphlets, etc.

 

 

Scribe

*Maintain and disseminate a historical record of meetings, etc.

*Organize meeting time, location, and agenda

*Take minutes (or delegate responsibility for such) at each meeting.

*Post minutes monthly.

*Organize a file containing old minutes, election results Words amendments etc. for easy access to volunteers.

 

 

Finance/Treasurer

*Maintain a system of recording Free Ride funds.

*Disburse funds judicially.

*Report monthly on expenditures and income.

*Maintain files which are available to the community.

*Take care of monthly or yearly bills, forms, and rent

*Stay in communication with the accountant

 

 

Volunteer Coordinator

 

*Maintain a system of keeping track of bikes and bicycle inventory

*Keep bikes in shop organized and neat in a way that all users can understand.

*Keep track of project and Earn-a-Bikes and call people when they have not returned for two weeks.

*Maintain the staffing calendar, both online and in the shop, making sure that all shifts are sufficiently covered

*Take responsibility for organizing “Special Work Days and/or Projects”

*Maintain communication and understanding of organizational techniques with other Coordinators

 

 

 

General Coordinator

*Open and close workshops.

*Turn on and off the lights and air compressor.

*Maintain orderly workshops, keep workbenches and tables clear of debris, sweep floor, and encourage volunteers to clean up.

*Put out trash.

*Keep lists of items in short supply for Repair Coordinator.

*Attend Coordinators meetings/workshops.

*Sort recent donations.

*Know and be able to run the shop and answer customer questions.

*Sell bikes

 

 

Other Tasks that don't fit in neatly

 

*CJ Liaisonry

 

Things that aren't getting done, but should

*Diagnose and label incoming repairs for the ease of Workshop Coordinators.

 

General Suggestions on the creation of this list

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