Discussion on time limits.

Proposals for timeline to review the FR retreat.

Stuart: time line and how it’s going to get done.

Erok: who read the updates? No one.

Jessica: should it be in subcommittee

Erok: its practically there, don’t put it to sub committee

Jessica: a lot a certain amount of time each month or call special meeting

Andalusia: would people just read it and then have comments on it. Then add what things people would like, like the CJ letter. Then at one meeting we’d devote time to this.

Sean: have some sense of what we’re changing? Scribe was filled, then other positions

Erok: didn’t hear much about changing what was set up. More like details that needed changing. I just updated to how we’re actually functioning.

Sean: are we looking to re-write it or are we looking to evolve.

Erock: I was under the impression that we didn’t want to re-write it. It was a usable starting point

Sean: propose: read it again and at a meeting have a vote

Jess: re-writing words is about incorporating what we see and what we want to incorporate. Not as simple as changing stuff around. Ex. Coordinator ship positions are supposed to be open to collective not jobs. Which of our retreat goals relate to the words.

Andalusia: decide whether we do it over wiki or seans proposal. Not necessary to re-write them, devise a way to publicize them to the public.

Matt:

Erok: can we get the words on the wiki.

Andalusia: council relates to Eroks volunteer log. Talk about later.

Stewart:

Jess: option of another meeting or waiting until the month after. Any other options?.

Diane: if the notes were there they could be done in one meeting.

Jess: problem is an hour of more of urgent items that crowds.

Morgan: do we need to schedule longer meetings or more meetings?

Andalusia: maybe on Sunday

Jessica: if we push now to get these things done.

Proposal: have a long Sunday meeting or multiple meetings on Saturday.

Matt: multiple meetings on Sunday.

Jess:

Diane: how long is a long meeting? How long are people meaning.

Stuart: proposal: we shift until later

Jess blocks don’t abandon Retreat indefinitely

Sean: Do it later

Erok: clarifying meeting time would be included on words. Reminds words have this built in.

Andalusia: we have to meet about bike-bike. Many people in the room are involved in bike-bike

Jess: are we voting for one after another?

Consensus on Elijah’s proposal

Johnny: the likeliness of coming to both meetings is slim to none.

Stuart: the time we spend has a huge overhead. So if we can do it in one that’s good.

Morgan: not consensus upon.

Jess: I see your point. Two problems with long meeting. Are people going to give up after two hours, and are we actually going to do it all?

Erok: if you know a meeting is going to be long you can prepare for it

__Updates:__

Sean discuss later

Jess: let Andalusia discuss youthworks programming coordinator: since deciding to stay with bp the next order has been to get the yw kids on payroll and fulfilling the other commitments yw has for us

Elijah: staff coordinator needs a phone list and needs to communicate to Stewart

Andalusia: earn-a-bike meets with YWCA about summer programming. Send out a list to collective about some of the org. that could work with. Should have an earn-a-bike sub-committee about who is interested in teaching because I am going to be gone over the summer. UP date: PALS being a FR but no one signed up. YW: going well but heat intensely affects the mood of the teens negatively. One youth has problem with family.

Sean: trying to organize for classes to happen but need other teachers?

Andalusia: yes, grant for a coordinator. That’s what I do.

Jess: never had a problem with getting people. Need to have a discussion about this project?

Maxine: how do you find out more?

Andalusia: that’s what we’re trying to figure out. If you wanted to be more involved you will go to that meeting.

Morgan: the whole group should know about that. Why don’t we pick a good date to have a non-rushed discussion about earn-a-bike

Sean: go ahead with what you’re proposing.

Andalusia: one thing that came up in the retreat was that youth works was something FR wanted. So we need to talk about the logistics at a short meeting. To my understanding that we agreed on this.

Jess: a big difference between saying that we like this and we will teach this for 6 months. We need to have a discussion about whether we can handle the reality of this.

Morgan: lets budget some time to discuss who you’ve outreached to and what we intend to do.

Johnny: Doesn’t earn-a-bike have its own committee. Isn’t it its own entity? Doesn’t non-participation in the committee that indicates participation in the work.

Andalusia: FR has a grant and I don’t want to see it swept under the table.

CHECK IN: is this something we need to discuss as a group? Or can it be discussed in committee and brought to the SHOW OF HANDS WE NEED TO HAVE A DISCUSSION ABOUT OUR COMMITMENT TO KEEPING EARN-A-BIKE

UP means discuss as a whole 2 sideways 4 DOWN discuss in sub 5

Morgan: are you concerned about earn-a-bike not being committed.

Jess: For discussing it at a group. It does require substantial commitment and if people are unable to…if we default on a program that is significant. We need to have a discussion that we have the resources to go on with this?

Diane: I’m lost why did this take ten minutes to talk about?

Andalusia: Locking up the shop. Things are not being cleaned up and locked. Bikes, locker, etc. We discussed that we have a check out list. Did we agree to have a check out list?

Stewart: a shift sheet.

Morgan: did we already agree to have a shift sheet?

Stewart: discuss poster for check out and sheets for each shift.

Diane: does it matter if its been discussed or does someone want one?

Discussion on accountability vs. being adult about making sure we do things.

Moving on to: CJ letter:

Stuart: two beg issues are we sending to the board, what are the specific proposals for how we act. And how to reach letter consensus before next meeting

Sean: One-person liaison is effective

Jess: 1. Have 1 person liaison but have a well defined process to report back to the group make it clear to CJ and within ourselves how much the liaison is empowered. The liaison doesn’t act autonomously. Or we have open meetings with CJ.

Erok: show of hands for interest in CJ meeting

Maxine: individuals should look for other spaces

Jess: what have been the problems in the past what are we trying to accomplish.

Erock isn’t that the letter

Jess: not with them within us.

Sean: lack of understanding with what Deb does know. We don’t have a way to know for sure what they think. We don’t have updates

Andalusia: we talked about new correspondences over email. But she doesn’t remember the phone call so email correspondents could erase that confusion.

Jessica: says need to have monthly meetings with them with minutes and distribute to collective

Morgan: I think one problem is we don’t set goals about what we want FRom CJ then liaison role isn’t clear. Delegating to one person to talk is good but someone who could make decisions is not good. Want to clarify if liaison is able to make decisions or is just a mouthpiece.

Stuart

Is the liaison to be a decision maker or are they a mouthpiece for collective

Are these meetings open to other collective members?

Are we going to have written records of all interactions with CJ

Jess: face to face is important

Erok: come up with a job description of liaison, like keeping written record.

Morgan: can we have a decision?

Andalusia Proposal a liaison who meets monthly with CJ and the collective to gather information, but has no decision making power. But can call a meeting or get a consensus over email or etc.

Jessica: clarify a liaison is a conduit of information exchange between CJ and FR.

Mostly approved Maxine ambivalent but not communicative

Morgan: what will that person communicate with CJ

Morgan: is the liason/CJ meeting open

Consensus yes

Diane: ambivalent I wouldn’t want a lot of FR roll into a CJ meeting

Stuart: sometimes it’s nice to directly ask your question

Diane: fear of sub-committees is one thing, but FR needs more trust in their elected position

Jessica: before CJ/FR MEETING they will have a period to obtain input FRom collective

All thumbs up.

Elijah: If there is a particular pressing matter then I want to be there first hand.

Morgan: is anyone willing to step up

Andalusia Jessica and Stuart

Elijah: you’d need two people

Stuart: if I was liaison I’d use a tape recorder

Stuart: is it better to meet face to face or is it better to have an email to keep records

Morgan

Jess: in past there’s a lot of distrust of CJ. As one of the people that talks FRequently it comes across diff when you talk to them face to face it doesn’t seem that malignant.

Face to face is FRiendlier.

LETTER TO BOARD VS DEB

Erok: we shouldn’t send the letter to the board immediately because of resentfulness, but more than one should see the letter. Ex. Mike gable. I feel the board doesn’t know much about us.

Jess: disturbed about going overhead. Want to know how to get a sense if board discussed FR, or not. If they’re talking about us we may as well send it.

Sean: just sending letter to Deb would be inappropriate. Deb seems to not take it to the board. We have a clear problem with Deb on communication. Board doesn’t know about what’s going on because of Deb.

Erok: I wasn’t aware if weird ness comes from the board. If we have a good relationship with CJ because of the letter, then we are good. Do we know if the board was the cause of the weirdness?

Sean: it is important that the board knows this because they had a board. Just as it would be important that we all knew about something

Jess: she said, the questions I’m getting FRom them (board) is why are they not paying rent because of…” How can we find out if the board knows about us or not.

Andalusia: I feel like it will be seen as combative if we send it to the board. I say just send it to dDeb and then Mike. Once we see how this goes FRom the creation of liaison we see how to proceed FRom there.

Stuart: I drafted that letter for Deb. If I drafted for the board I would draft it without damaging relation with Deb and Mike.

Jess:

Diane: should we send this letter to the board or should we send a letter

Sean: we make proposals and then don’t vote on them.

Andalusia: it’s not good to point out that we didn’t have insurance. It’s not good to give them something to scrutinize in the future.

Jess: sideways thumb. It would be good to know how we are seen in the org. This may not help to find that out.

Morgan: can we pass that over to the liaison?

Access list:

Andalusia: it has been decided to have 6 month and have an agreement that you will be an opener, to help FR. Everyone has keys except Morgan.

Jess: I see a problem when everyone might have keys.

Jess: Brian wants list of people who is there after hours Deb wants a list of those with keys.

Morgan: proposal list on how to draft proposal list

Andalusia: proposal will look at the calendar everyone who has keys to FR plus those who have volunteered.

Someone was unclear

Sean: for the present make a list that is everyone who is clearly coming to meetings who would have a key and who would be an opener. Tanking into account that it’s been 3 years without one

Jess: Clarify it that it is different because CJ is trying to kick suspicious people out.

Elijah: and those with us.

Andalusia: the people on that. …Matt got lost

Stuart its your own responsibility if you want to be on a list to prove you are on the list.

__Heat__

Stuart: recap current sit. To get FR warmer

Morgan: FR got radiant heaters and one works thanks to Pete the plumber. Initially we’d get them working and then do a workday to hang them. But hanging them is dangerous and complicated. The interim solution was torpedo heater. W e now need to find a consensus about torpedo heaters now or hire contractor and make the investment in hanging the radiant heaters.

Sean: feels that the update was subjective. Wants to hear about cons of torpedo heaters

Morgan: heaters need fuel all the time. They’re loud, they’re at floor level, they’re flammable, and things at FRee ride are flammable. Everything we do will be imperfect.

Andalusia: we need to consider building a tarp/tent in FR Then we could keep with torpedo heaters.

Jessica: for hanging heater its not as dangerous as advertised and we don’t know how expensive it will be, and if CJ will cover the cost. And would like to hear more on the tarping

Morgan: also I am going to leave town for March 15th so I can’t bottom line this project anymore.

Andalusia: I talked to brain about CJ doing it and helping. “Especially since we have no lease. That’s something to talk to Deb about:

Erok: is anyone think we can get a lease in a month no

Does anyone want to invest if we don’t’ have a lease: some say no some are ambivalent.

Sean: winter in there sucks. Solving the problem as permanently as possible is the best option. Since we can take it with us.

Morgan: if the kids are cold it would be easier to space heat the office space.

Jess: Probably require us to pay rent on that space.

Stuart: proposals

Jess add one thing: we need a new person to carry this out.

Stuart: I’ll do it.

Morgan:

Morgan: on Ellijay’s proposals, the torpedo will run on biodesiesl. If someone will take it on we can buy 55 gallon FRom Nathan and it won’t be totally a fire hazard. Making sure its safe to have 55 gal of biodiesle in the building and making it.

Jessica: Torpedo heaters are ineffectual and a fire hazard. I’m reluctant to go that route. There are other radiant heater solutions.

Sean: I share Jessica’s concerns. If we don’t’ get a bunch of biodesel Monday someone will buy kerosene other days until we get biodesiel. I don’t feel that it doesn’t work I appreciate the attempt to find a solution. I don’t’ feel comfortable having anything more dangerous in the shop than that.

Morgan it will light at 150 degrees but its lest flammable than

Jessica: one question is can we have another because of CJ.

Maxine: Proposal to winterize the windows

Stuart: concerns with torpedo heaters are safety and radiant heaters are money.

Johnny: kerosene is more expensive than gas. And that makes it cost ineffective

Morgan: I did a it cost under 10 dollars a shift.